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Club By-Laws |
CREEPER JEEPERS GANG 4-WHEEL DRIVE CLUB OF DURANGO, INC. BY-LAWS Revised
December, 2005 ARTICLE
I
1)
This
organization shall be known as the Creeper Jeepers Gang 4-Wheel Drive
Club of
Durango, Inc., which may also be known as the acronym
“CJG4WDC”. This organization
shall
hereinafter be referred
to as the “Club”. ARTICLE
II
1)
The
Club is organized as a non-profit organization for the purpose of: a.
Providing
social, educational, and recreational activities for its membership. b.
Participating
in and supporting civic activities for the betterment of the community. c.
To
enjoy and protect all local, state and national resources, and to
assist
various government agencies in development of off-road trails and areas. d.
To
adhere to the principles and practices of the United Four Wheel Drive
Association. ARTICLE
III
1)
Class
of Members—There is only one class of members. ARTICLE
IV
1) Membership
and Dues a.
Owners
and drivers of club approved four-wheel drive vehicles, as described
herein,
are eligible for membership in the Club. Club
approved vehicles
shall be described as follows: (1)
Vehicles
participating in Club driving events must be equipped with adequate
safety
equipment, or as approved by the Safety Officer. (2)
Vehicles
participating in Club driving events must be currently registered
and/or licensed
and have current insurance. (3)
Vehicles
participating in Club driving events must be equipped with an integral
metal
top or roll bar. Vehicles must also
have seat belts in an operating condition. Seat
belts will be used
by drivers and passengers in all Club driving
events. b.
Any
individual or couple who subscribes to the purposes and basic policies
of the
club may apply for membership, subject to compliance with the
provisions of the
By-laws. c.
Applicants
for membership must be at least eighteen years of age (exceptions may
be made
by the Board of Directors), must hold a valid drivers license, and must
show a
minimum of PL & PD insurance coverage on their vehicles. d.
Applicants
for membership shall submit an application that shall be accompanied
with
payment for dues. Membership approval is by a majority vote of the
Board of
Directors. e.
Members
(includes Spouse or “Significant Other”) have the
privilege to vote and to hold
elective office. Members’
children will
NOT have the right to vote or to hold elective office, but may serve on
committees. f.
The
use of alcoholic beverages by any individual while driving in a Club
event
shall not be permitted. The use of
controlled substances shall be expressly forbidden at any time during
Club
meetings or activities. It shall be the
responsibility of any member who observes or is aware of any infraction
of this
rule to report the infraction to the Trail Leader, Safety Officer, or
Board of
Directors. g.
The
annual membership date for this organization is June 1st
of each
year. The annual dues shall
be an
amount as recommended by the Board of Directors as deemed necessary
with
approval by a majority vote of members present and voting at a regular
club
meeting. Dues shall be payable in advance on an annual basis, and shall
be
considered in arrears if not paid by May 31st
of each year. Any member whose dues
are in arrears shall
be dropped from the rolls of this organization. Nothing
herein contained shall prevent reinstatement of a
delinquent member upon payment in full of his/her unpaid dues by August
1st,
together with a reinstatement fee of $10.00.
The Board, at its
discretion, may waive the reinstatement fee. address, mailing address, or telephone number. i.
Resignation
of any member shall be in writing and submitted to the Secretary. j. Any member not adhering to Article IV, Section 1), a. as contained herein, and Article IV, Section 1), f. as contained herein, may be subject to a review by the Board of Directors. 2) Regional Club Chapters a. The Club may elect to establish Regional Chapters to enhance Club membership rolls, and to serve the best interests of Club members residing in the affected Region. b. Chapter establishment may be requested by current or prospective members residing within the affected Region(s). c. Chapter establishment must be recommended by the Board and approved by a majority vote of the Membership. d. Chapter responsibilities, dues, activities, etc. will be governed by By-Laws and the SOP of the Club. e. Members of Regional Chapters will be full voting members of the Club. f. Annual membership dues shall be collected by the Chapter, payable to the Club. g. Chapter expenses shall be paid by the Club at the discretion of the Board of Directors. ARTICLE V1)
Meetings a.
Meetings
of the membership of the Club shall be held once monthly at such time
and place
as designated by the Board of Directors. b.
Fifteen
(15) voting members shall constitute a quorum for a membership meeting.
Votes are
limited to those members present and voting. c. Meetings shall be conducted under Roberts Rules of Order, Newly Revised. d.
Regional Club Chapters shall
hold monthly meetings at a time & by the Regional Chapter Secretary. ARTICLE
VI
1)
The
administration of the Club shall consist of an Executive Committee and
a Board
of Directors. 2)
The
Officers of the Club shall consist of a President, Vice-President,
Secretary,
Treasurer, Safety Officer, and Land-Use Officer, and shall be known as
the
Executive Committee. 3)
The
addition of any new Officer position shall be subject to a majority
vote of the
members present and voting. a.
The President
shall preside over all membership and board meetings and be
present at all events when possible. He/she
shall be the
Executive Officer and shall have the duty to carry
out the policies and decisions of the Board of Directors. b.
The Vice-President
shall, in the absence of the President, serve in that
capacity. He/she shall perform
duties
as may be assigned by the Board of Directors. c.
The Secretary shall
keep and preserve all records and minutes of the
meetings of the regular membership and the Board of Directors, shall
have the
responsibility of ledger roll call and determine the number of voting
members
present. He/she shall keep a
file
system of membership and shall receive and answer all general
correspondence
pertaining to the Club. d.
The Treasurer shall
keep accurate and complete records of the funds and
accounts of the organization as directed by the Board of Directors and
by the
By-laws as described herein. e.
The Safety
Officer
shall oversee all matters regarding safety including the
inspection of member’s vehicles. The
Safety Officer shall observe the performance of club members and advise
the
Board of Directors of any incident exhibiting unsafe equipment or
driving
practices. The Safety Officer
shall
advise the applicable member and the Board of Directors of any
deficiency in
safety equipment specifically required in the By-laws as described
herein. The Safety Officer
shall investigate any
reported incidents. Notice of
violations, and possible disciplinary action, shall be in writing. f. The Land Use Officer shall attend to all matters regarding land use whenever such matters are applicable to the function of the Club and he/she shall act as liaison with other applicable agencies regarding such land use. g.
Each Regional Club Chapter shall appoint a
Chapter Director and Chapter Secretary/Treasurer, with all recommended
appointees to be approved by the Executive Committee. 4)
The Board of Directors shall consist of the
Executive Committee, the two Directors at Large and the Regional Club
Chapter
Director(s). The Board of Directors shall hereinafter be referred to as
the
“Board”. a.
The
Board shall hold regular meetings at a time and place as determined by
the
President of the Club who shall preside over such meetings. b.
Five
(5) Board members shall constitute a quorum for a board meeting. c.
All
decisions of the Board shall be determined by a majority vote of the
board
members present and voting, unless otherwise specified within these
By-laws. d.
The
Board shall appoint a parliamentarian for the Club. e.
It
shall be the responsibility of the Board to establish a
“Standard Operating
Procedure” or “SOP” for the Club.
It
shall be the responsibility of the Board to advise the Club of all
items
included in the ”SOP”, or any changes in items
included in the “SOP”. f.
The
“SOP” must be approved by a majority vote of the
members present and voting. g.
A
member may be expelled from the Club for due cause upon a 2/3 majority
vote of
the Board present and voting. ARTICLE
VII
1)
Expenditures
and Finance a.
All
money received from all sources shall immediately be turned over to the
Treasurer to be deposited in the checking account of the Club. b.
No
withdrawal from funds shall be made without the approval of the Board
of
Directors. Single expenditures in
excess of One Hundred Fifty dollars ($150.00) must have a majority vote
of the
members present and voting. ARTICLE
VIII
1)
Election
of Officers and Directors at Large a.
The
membership shall meet and nominate Officers and Directors at Large for
each
fiscal year prior to the regular June meeting. b.
The
membership shall meet and elect Officers and Directors who have been
nominated. Election shall be for
each
fiscal year at the regular June meeting. The
newly elected
Officers and Directors at Large shall take office July
1st. Voting
shall be in
person, and not by proxy or mail. c.
Balloting
for each office shall be in separate successive sequence and will be
held by
secret ballot. All ballots for office
must be counted and checked by three members (other than nominees). d.
Election
of nominees for Officer or Director at Large shall be by a majority
vote of the
members present and voting. e.
In
the event of a vacancy in the office of President, the Vice-President
shall
immediately assume the office of President and shall serve that office
for the
remainder of the term, which would end on June 30th
of any given
year. An election would be
called at
the next regular meeting to nominate and elect a successor to the then
vacated
office of Vice-President. In the event
of a vacancy of any other office, before his/her term expires, an
election
shall be called at the next regular meeting to nominate and elect a
successor. f.
In
the event of a vacancy of a Director at Large, before his/her term
expires, a
successor shall be appointed by the remaining Board of Directors to
carry out
the remainder of that term. 1)
Any
Officer or Director of the Club may be recalled by a majority vote of
members
present and voting. 2)
It
is the responsibility of any Officer or Director to resign from his/her
position if he/she is unable to fulfill the duties of office. Should
it become apparent to the Board that
any Officer or Director is unable or unwilling to fulfill the duties of
office,
the Board shall then request the Officer or Director resign, or be
recommended
for recall. The request for
resignation
must be approved by a majority vote of the Board members present and
voting. ARTICLE
X
1)
Amendments a.
These
By-laws may be amended by a motion to so amend, duly seconded and
approved by a
majority vote of members present and voting. Such
a motion to amend
the By-laws must be presented to the Club at a
regular membership meeting prior to that in which the vote is taken. b.
A
proposal to amend the By-laws must be provided in writing to those
members not
present at the meeting at which the motion to amend was presented. ARTICLE
XI
a.
Committees
shall be appointed and established by the Board who shall approve a
committee
chairman as recommended by the committee. b.
The
Board shall determine the duties of the committee. c.
All
members are eligible to serve on a committee. [ BACK
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