CREEPER JEEPERS GANG
4-WHEEL DRIVE CLUB OF DURANGO, INC.
Revised November 6, 2012
This organization shall be known as the Creeper Jeepers Gang
4-Wheel Drive Club of Durango, Inc., which may also be known as the
acronym “CJG4WDC”. This organization shall hereafter be referred to as
The Club is organized as non-profit organization for the purpose
Providing social, educational, and recreational activities for
Participating in and supporting civic activities for the
betterment of the community.
To enjoy and protect all local, state and national resources,
and to assist various government agencies in development of off-road
trails and areas.
To adhere to the principles and practices of the United Four
Wheel Drive Association.
Class of Members-There is only one class of
Memberships and Dues
Owners and drivers of club approved four-wheel drive vehicles, as
described herein, are eligible for membership in the Club. Club approved
vehicles shall be described as follows:
Vehicles participating in Club driving events must be
equipped with adequate safety equipment, or as approved by the
Vehicles participating in Club driving events must be
currently registered and/or licensed and have current
Vehicles participating in Club driving events must be
equipped with an integral metal top or roll bar. Vehicles must also
have seat belts in operating condition. Seat belts will be used by
drivers and passengers in all Club driving
Any individual or couple who subscribes to the purposes and basic
policies of the Club may apply for membership, subject to compliance
with the provisions of the By-laws.
Applicants for membership must be at least eighteen years of age
(exceptions may be made by the Board of Directors), must hold a valid
drivers license, and must show a minimum of PL & PD insurance
coverage on their vehicles.
Applicants for membership shall submit an application that shall
be accompanied with payment for dues. Membership is by a majority vote
of the Board of Directors.
Members (includes Spouse or “Significant Other) have the
privilege to vote and to hold elective office. Members’ children will
NOT have the right to vote or hold elective office, but may serve on
The use of alcoholic beverages by any individual while driving in
a Club event shall not be permitted. The use of controlled substances
shall be expressly forbidden at any time during Club meetings or
activities. It shall be the responsibility of any member who observes or
is aware of any infraction of this rule to report the infraction to the
Trail Leader, Safety Officer, or Board of Directors.
The annual membership date for this organization is June
1st of each year. The
annual dues shall be an amount as recommended by the Board of Directors
as deemed necessary with approval by a majority vote of members present
and voting at a regular club meeting. Dues shall be payable in advance
on an annual basis, and shall be considered in arrears if not paid by
May 31st of each
year. Any member whose dues are in arrears shall be dropped from the
rolls of this organization. Nothing herein contained shall prevent
reinstatement of a delinquent member upon payment in full of his/her
unpaid dues by August 1st.
(1) Elected officers to the Board of Directors shall be given the
opportunity to have their dues paid for the year following their service
if they attend at least ten (10) regular meetings and ten (10) Board of
Directors meetings during their service on the Board of Directors. The
Board of Directors serving the 2011-2012 year shall not be eligible for this
Members shall immediately notify the Secretary upon a change of
address, mailing address, or telephone number.
Resignation of any member shall be in writing and submitted to
Any member not adhering to Article IV, Section 1), a. as
contained herein, and Article IV, Section 1), f. as contained herein,
may be subject to a review by the Board of Directors.
Regional Club Chapters
The Club may elect to establish Regional Chapters to enhance
Club membership rolls, and to serve the best interests of Club members
residing in the affected Region.
Chapter establishments may be requested by current or
prospective members residing within the affected Region(s).
Chapter establishment must be recommended by the Board and
approved by a majority vote of the Membership.
Chapter responsibilities, dues, activities, etc. will be
governed by By-laws and the SOP of the Club.
Members of Regional Chapters will be full voting members of the
Annual membership dues shall be collected by the Chapter,
payable to the Club.
Chapter expenses shall be paid by the Club at the discretion of
the Board of Directors.
Meetings of the membership of the Club shall be held once monthly
at such time and place as designated by the Board of
Fifteen (15) voting members shall constitute a quorum for a
membership meeting. Votes are limited to those members present and
Meetings shall be conducted under Roberts Rules of Order, Newly
Regional Club Chapters shall hold monthly meetings at a time
& place convenient to Chapter members and as approved by the
Minutes of all Regional Club Chapter meetings will be documented
by the Regional Chapter Secretary.
The administration of the Club shall consist of an Executive
Committee and a Board of Directors.
The officers of the Club shall consist of a President,
Vice-President, Secretary, Treasurer, Safety Officer, and Land Use
Officer, and shall be known as the Executive Committee.
The addition of any new Officer position shall be subject to a
majority vote of the members present and voting.
shall preside over all membership and board meetings and be present at
all events when possible. He/she shall be the Executive Officer and
shall have the duty to carry out the policies and decisions of the Board
shall, in the absence of the President, serve in that capacity. He/she
shall perform duties as may be assigned by the Board of
shall keep and preserve all records and minutes of the meetings of the
regular membership and the Board of Directors, shall have the
responsibility of ledger roll call and determine the number of voting
members present. He/she shall keep a file system of membership and shall
receive and answer all general correspondence pertaining to the
shall keep accurate and complete records of the funds and accounts of
the organization as directed by the Board of Directors and by the
By-laws as described herein.
The Safety Officer
shall oversee all matters regarding safety including the inspection of
member’s vehicles. The Safety Officer shall observe the performance of
club members and advise the Board of Directors of any incident
exhibiting unsafe equipment or driving practices. The Safety Officer
shall advise the applicable member and the Board of Directors of any
deficiency in safety equipment specifically required in the By-laws as
described herein. The Safety Officer shall investigate any reported
incidents. Notice of violations, and possible disciplinary action, shall
be in writing.
The Land Use Officer shall attend to all matters regarding land use whenever such
matters are applicable to the function of the Club and he/she shall act
as liaison with other applicable agencies regarding such land
Each Regional Club Chapter shall appoint a Chapter Director and
Chapter Secretary/Treasurer, with all recommended appointees to be
approved by the Executive Committee.
The Board of Directors shall consist of the Executive Committee,
the two Directors at Large and the Regional Club Chapter Directors(s).
The Board of Directors shall hereinafter be referred to as the
The Board shall hold regular meetings at a time and place as
determined by the President of the Club who shall preside over such
Five (5) Board members shall constitute a quorum for a board
All decisions of the Board shall be determined by a majority vote
of the board members present and voting, unless otherwise specified
within these By-laws.
The Board shall appoint a parliamentarian for the
It shall be the responsibility of the Board to establish a
“Standard Operating Procedure” or “SOP” for the Club. It shall be the
responsibility of the Board to advise the Club of all items included n
the “SOP”, or any changes in items included in the “SOP”.
The “SOP” must be approved by a majority vote of the members
present and voting.
A member may be expelled from the Club for due cause upon a 2/3
majority vote of the Board present and voting.
Expenditures and Finance
All money received from all sources shall immediately be turned
over to the Treasurer to be deposited in the checking account of the
No withdrawal from funds shall be made without the approval of
the Board of Directors. Single expenditures in excess of One Hundred
Fifty dollars ($150.00) must have a majority vote of the members present
Election of Officers and Directors at Large
The membership shall meet and nominate Officers and Directors at
Large for each fiscal year prior to the regular November
The membership shall meet and elect Officers and Directors who
have been nominated. Elections shall be for each fiscal year at the
regular November meeting. The newly elected Officers and Directors at
Large shall take office January 1st. Voting shall be in person, not by
proxy or mail.
Balloting for each office shall be in separate successive
sequence and will be held by secret ballot. All ballots for office must
be counted and checked by three members (other than
Election of nominees for Officer and Director at Large shall be
by majority vote of the members present and voting.
In the event of a vacancy in the office of President, the
Vice-President shall immediately assume the office of President and
shall serve that office for the remainder of the term, which would end
on June 30th of any
given year. An election would be called at the next regular meeting to
nominate and elect a successor to the then vacated office of
Vice-President. In the event of a vacancy of any other office, before
his/her term expires, an election shall be called at the next regular
meeting to nominate and elect a successor.
In the event of a vacancy of a Director at Large, before his/her
term expires, a successor shall be appointed by the remaining Board of
Directors to carry out the remainder of that term.
Any officer or Director of the Club may be recalled by a majority
vote of members present and voting.
It is the responsibility of any Officer of Director to resign
from his/her position if he/she is unable to fulfill the duties of the
office. Should it become apparent to the Board that any Officer or
Director is unable or unwilling to fulfill the duties of the office the
Board shall then request the Officer or Director resign, or be
recommended for recall. The request for resignation must be approved by
a majority vote of the Board members present and
These By-laws may be amended by a motion to so amend, duly
seconded and approved by a majority vote of members present and voting.
Such a motion to amend the By-laws must be presented to the Club at a
regular membership meeting prior to that in which the vote is
A proposal to amend the By-laws must be provided in writing to
those members not present at the meeting at which that motion to amend
Committees shall be appointed and established by the Board who
shall approve a committee chairman as recommended by the
The Board shall determine the duties of the committee.
All members are eligible to serve on a